Airbus Helicopters, Inc
  • 04-Sep-2020 to 30-Nov-2020 (EST)
  • 60220 LUH Production
  • Columbus, MS, USA
  • Temporary

Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.

A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader

Airbus has built on its strong European heritage to become truly international with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than six fold order book increase since 2000.

Position Summary: 

Perform a variety of administrative functions to support the day to day functions of the production staff and directly support the manager of industry. Individual will have access to conversations and reports of a confidential or private nature.

Primary Responsibilities:

General Office Administration: 60%

  • Process invoices and purchase requests in a timely manner.
  • Monitor operational budget spending and cost allocations through detailed reporting to Management.
  • Maintain departmental documents and records as administrator.
  • Order, maintain, and issue office supplies for production personnel.
  • Screen incoming calls.
  • Coordinating with other departments and outside vendors as required.
  • Manages calendars and assist with appointments
  • Assist with special events when needed.
  • Updates and monitors headcount report and organizational charts.
  • Schedules and monitors use of conference rooms.

Travel Administration: 30%

  • Arranging detailed travel for multiple individuals within the department.
  • Processing travel claims.
  • Manages calendars and assist with appointments
  • Assist with special events when needed.

Reporting: 10%

  • Compiles information to produce reports when needed.
  • Assist in preparation of operational budgets.
  • Creates presentations.
  • Coordinates administrative activities with Executive Admin Assistant when necessary.

Additional Responsibilities:

  • Other duties as assigned.

Qualified Experience / Skills / Training: 

Education:

Required:

  • High School or GED equivalent

Preferred:

  • Some college preferred (2 years)

Experience:

Required:

  • Minimum of three years of administrative experience.  (or a combination of education and related experience equaling 3 years)

Licensure/Certifications:

  • None

Knowledge, Skills, Demonstrated Capabilities:

Required:

  • Microsoft Office

Preferred:

  • Microsoft Project and Excel proficiency

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

  • Excellent communication skills required

Technical Systems Proficiency:

  • Proficiency using computers/computer programs 

Travel Required:

  • 0% Domestic and International

Citizenship:

  • Authorized to Work in the US

Clearance:

  • None

Decision Making, Complexity:

  • Independent decisions in regards to cost consciousness. Will analyze cost and make placement decisions.

Organizational information:

  • Reports to Sr. Manager, NHC & Flight Line

Direct Reports :

  • Exempt : 0
  • Non-exempt : 0

Job Dimensions, Contributions to Success:

  • Placing cost where it should be and ensuring travel claims are processed as quickly as possible.

Nature of Contacts:

  • Moderate Communication on a regular Basis with internal and external parties

Physical Requirements:

  • Onsite: 100%
  • Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. 100%
  • Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. 100%
  • Speaking:  able to speak in conversations and meetings, deliver information and participate in communications. 100%
  • Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. 100%
  • Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Several times a week.
  • Lifting:  able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. 15%
  • Pushing / Pulling:  able to push and pull small office furniture and some equipment and tools. 10%
  • Sitting:  able to sit for long periods of time in meetings, working on computer. 90%
  • Squatting / Kneeling:  able to squat or kneel to retrieve or replace items stored on low shelving.50%
  • Standing: able to stand for discussions in offices or on production floor. 10%
  • Travel:  able to travel independently and at short notice. 0%
  • Walking (include routine walking such as to a shared printer to retrieve documents):  able to walk through office and production areas including uneven surfaces. 100%
  • Personal Protective Equipment required:  Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site

Equal Opportunity:

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. 

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed.  Contractors are employed by a 3rd party vendor and placed on assignment to Airbus Helicopters, Inc. . 

As a matter of policy, Airbus Helicopters, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

Airbus Helicopters, Inc. does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.

NOTE:  Airbus Helicopters, Inc. reserves the right to revise or change job duties and responsibilities as the need arises.  This position description does not constitute a written or implied contract of employment.

Airbus Helicopters, Inc
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